Guide to Building your Budget
Building your Budget
Your budget provides the foundation for the funding process. What you include is up to the needs of your organization and event. Catering? Supplies? Venue off campus?
Most things can be fulfilled if you share the specifics in a timely manner.
If you have questions, book a meeting with the Program Coordinator.
Victoria is a full-time, Student Program Funding Administration, staff member who also serves as a Student Senate Advisor and can provide helpful tips.
You are encouraged to meet with the Program Coordinator before presenting for a smooth presentation.
Sample Budget
For each item requested include the vendor, a purchase link (if available), the unit price the item is sold at (without sales tax), the quantity you need, and the total price (unit price x quantity).
List each thing separately. This helps best evaluate the budget for compliance and a fulfillment timeline.
ABC Event on August 1, at 3-6pm in the Kansas Union. | ||||||
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Item | Vendor | Unit Cost | Quantity | Total Cost | Link to Item | Item Notes |
Pizza | KU Catering | 9.99 | 1 | 9.99 |
| KU Catering Invoice |
Posters | Amazon | 7.99 | 3 | 23.97 | link | 24x36 size |
Tablecloths | Amazon | 3.00 | 7 | 21.00 | link | Color: blue |
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Printing | Jayhawk Ink | .50 | 100 | 50.00 |
| Invoice to be shared |
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Total Request | 104.96 |
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Tips
- Do not include sales tax. Funding is tax exempt through the State.
- Your organization does not receive a check or a transfer of funds if you are awarded. Organizations will work directly with the Program Coordinator for fulfillment.
Fulfillment Need to Knows
- All approved funding requests need to be connected with the Program Coordinator at least 10 business days before the event to ensure fulfilment.
- Student Senate has a resource closet that organizations can utilize.