Wednesday Night Funding

Applying for Wednesday Night Funding 

Applications can be found on KU Engage (formerly known as Rock Chalk Central).

Organizations seeking Wednesday-Night Funding submit applications which are reviewed first by the Student Senate Treasurer for constitutional compliance. 

Organizations must present their request before the Student Senate.

Applications can be submitted for each Legislative Cycle throughout the academic year.

Applications are due the Sunday before each Legislative Cycle.

For questions regarding the Wednesday Night Funding process, please contact the Student Senate Treasurer.

Wednesday Night Funding Operates in a Two-Week Cycle

Week One, Student Councils. 
Council meetings take place on Wednesday evenings, typically from 6-9pm in the KS Union. This is when Student Senate hosts their legislative meetings and when organizations which are requesting funding have the opportunity to present their request to the Finance council and one other council, either Community Affairs or Rights & Affairs. 

All Legislation must pass two councils. If the presented bill passes two councils, your organization will then present the same request to the Assembly the following Wednesday. 

Week Two, Student’s Assembly. 
Student Senate’s Assembly meetings take place the Wednesday following Student Councils, typically from 6-9pm in Alderson Auditorium in the Kansas Union. This is the meeting of the full Student Senate Students’ Assembly and when organizations are able to present their funding requests to the elected representatives from each school who make the final vote on legislation passed by the Councils. 

Presenting to Student Senate 

Funding presentations tend to follow a similar structure:  

• A description of your organization 
• Goals of the organization, how the organization improves student life 
• A description of your request, including the following: 
• Numerical student impact 
• An itemized budget and the portion of the budget requested to be funded via the WNF 
• Include all funding sources 
• It’s wise to highlight additional fundraising efforts 
• Include quotes or estimates obtained from vendors, such as KU Catering or Jayhawk Ink 
• Food Policy Exemption Form approval, if applicable. 
• The impact if funding is not obtained  

Refer to the Student Senate Teams and to Student Senate Leadership to ensure when, where, and what time you are to present. 

Be prepared for questions after your presentation from fellow students.  

Building your Budget 

Your budget provides the foundation for the funding process. What you include is up to the needs of your organization and event. Catering? Supplies? Venue off campus?  

Most things can be fulfilled if you share the specifics in a timely manner. 

If you have questions, book a meeting with the Student Senate Program Coordinator. Victoria is a full-time Student Program Funding Administration staff member who also serves as a Senate Advisor and can provide helpful tips.  

You are encouraged to meet with the Program Coordinator before presenting to Councils for a smooth presentation. 

Sample Budget 

For each item requested include the vendor, a purchase link (if available), the unit price the item is sold at (without sales tax), the quantity you need, and the total price (unit price x quantity).  

List each thing separately. This helps best evaluate the budget for compliance and a fulfillment timeline.  

See example budget below: 

Budget Tips 

• Do not include sales tax. Student Senate's funding is tax exempt through the State. 
• Your organization does not receive a check or a transfer of funds if you are awarded. Organizations will work directly with the Program Coordinator for fulfillment. 

 Fulfillment Need to Knows

• All approved fulfillment requests need to be presented to Victoria at least 10 business days before the event to ensure items arrive in a timely manner
• Student Senate has a resource closet that organizations can utilize. Organizations should contact the Internal Affairs Director to know more